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Virtual data rooms that entered the market just a few decades ago have already proved to be venues of a crucial importance for business performance. Being thought of for execution of M&A projects, virtual platforms have ensures everyone that they are helpful during execution of transactions in many industries and spheres such as accounting, legal sector, real estate, financial industries, life science, biotechnological licensing, investment banking, media, energy, fundraising, family affairs, and numerous others. Clinical studies also are on are included in the list of the industrial sectors that have an opportunity to benefit significantly from a VDR utilization. Online Data Rooms Set For Clinical Research. How It Really Goes with what is a data room.

Clinical researches are always associated with processing and saving of large volumes of undercover files: research results, private data of the patients, etc. Apparently, this data under any circumstances should face risk of leakage, loss, misuse as the consequences may be uncertain and destructive. For this reason, those who make contribution to clinical researches are supposed to ensure the documents’ safety and to choose a secure place for keeping the files. Simultaneously, this sensitive information should be shared with numerous stakeholders such as those working for life science organizations, licensing partners, investors, etc. For this reason, clinical researchers are expected to keep the information in the secure environment and, simultaneously, make it available to particular groups. A virtual room is a software that is able to meet all the mentioned needs.

As a rule, virtual data rooms are provided with a stable and multi-sided safety system that implies such features as virus scanning, two-step user verification process, data encryption, personally-identifiable dynamic watermarks, firewalls, etc. One of the innovative findings in data security is so-called “fence view” instrument: a Print Screen button is inactive when a VDR visitor woks with the documents inside a virtual room and the threat of a camera-based offense is eliminated.

In addition to a military-level security system and comfortable space for documents keeping, virtual platforms have numerous other instruments to offer the representatives of clinical studies. For instance, being open for an access 24/7 all over the Earth, data rooms enhance data exchange between researchers and scientist that live in remote regions. At the same time, Q&A section that is included in a sophisticated virtual platform equipment makes the information exchange even more easy: all the verified room users have a possibility to maintain the dialogue considering a chosen document and the discussion is linked to the document itself. Therefore, the researchers might not only read the data uploaded to a data room but also maintain a important dialogue via the VDR.

When it comes to clinical studies, it becomes obvious that not all the VDR users are supposed to get the similar access to the information. Thus, the users are to be segregated into the clusters that are based on the suitable level of data revelation. VDRs offer their visitors digital rights management that lets the virtual data room owners to distinguish the justified number of permission clusters and lay on limitations on the access to the information. The other virtual data room function, particularly – activity tracking, provides the data on all the action performed in the repository. The information on who entered the virtual repository, when, which files were read and how long for is written in an audit report and allows the room administrators to spot the most active and interested project participants.

The other VDR trait is that it is rather light to set up and maintain. Such instruments as bulk and drag-and-drop uploading features give the room owner a possibility to fill in the virtual room with all the required documents without any delays. The same features are supposed to be exploited to update the room and to add the novel files. Hence, the virtual room administrators have a possibility to quickly renew the data shared with stakeholders and provide them with the newest clinical results and findings. The listed advantages show how virtual repositories will be useful for clinical studies: they are perfect environments for keeping of highly secret and sensitive documents and for maintaining cooperation between geographically remote colleagues and other stakeholders.